Agreement Letter: Tips, Format & Samples

A letter of agreement is a document that outlines the terms and conditions of a working relationship between two parties. The letter can govern a working relationship between an employer and an employee or a contractor and a company.

To protect both parties in the agreement, it’s essential to include all the relevant information about the agreement. Include critical information such as the quality of services to render, terms of payments and the responsibilities of each party. The letter might serve as a contract, so make it legally sound.

Most individuals find challenges when writing agreement letters. To mitigate these challenges, rely on a sample or template to make sure you have crafted an effective letter.

Tips for writing an agreement letter

  • Make sure the letter includes all the relevant terms and conditions of the agreement
  • Both parties must sign the letter
  • Use a formal tone when writing the letter
  • Include a provision for ending the contract in case any of the parties wants to opt out of the agreement
  • You can ask your attorney to review the letter to seal any loopholes

Agreement Letter Format









Subject: Letter of agreement

Dear (Client’s name)

I (Name) write this letter to act as a binding agreement between (Name of your company) and (recipients company/ business name) to offer the following services (indicate the services) for (state the duration).

Based on this agreement, we will pay ($ indicate amount) as an advance payment, and on the 8th day of every month, you will receive ($amount).

Kindly sign a copy of this letter and return one to us if you are in agreement with our terms. We expect you to offer your services from (date).

We expect a quick response.

Thank you.

Yours Truly



Sample Agreement Letter/Email

Jennifer May

Pathway Diagnostics

7520 Carothers Street



Hazel Crotecher

Clean Options

70210, Urban Lane


Most respected sir/madam

I Jennifer May, the managing director of Pathway Diagnostics enter into an agreement with Clean Options Ltd for the collection of medical waste from our facility at Carothers street for one year.

To initiate the agreement, you will receive a down payment of $ 1500, and monthly fees of $ 850 payable on the 5th of every month. We will credit the payments to your company’s bank account.

Either party can terminate our agreement after serving two months’ notice.

If you agree to our terms and conditions, we ask you to sign both copies of this letter send one to us.

We look forward to a satisfying working relationship.


Jennifer May

Types of agreement letter

Agreement letter for payment

If a company or an individual is offering services to another party, they need to sign a letter of agreement. The letter clarifies the terms and conditions of the agreement. In the letter essential details to include are;
  • Clear payment terms
  • Signatures of both parties
  • Services to offer
  • Payment date and amount

Financial agreement letter

A financial agreement letter spells out the financial responsibility between two parties. An excellent example of this letter is an agreement between a doctor and a patient for services not covered by their insurance plan. The letter should include;
  • Parties involved in the agreement
  • What the payment covers
  • How to pay and the amount

Project agreement letter

A project agreement letter covers the terms and conditions between two parties over the implementation of a project. The letter outlines critical details in the execution of the project. The letter should highlight the following;
  • The scope of the project
  • Timelines
  • Amount to pay for the services
  • Roles and responsibilities of each party

Consulting agreement letter

A consulting agreement letter specifies the terms and conditions for services rendered by a consultant to a company or an individual. The consultant, in this case, can be an independent consultant or an employee of the company. The letter should cover;
  • Services the consultant will render
  • The duration
  • Payments
  • A choice of terminating the services by either party

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