Sample Account Cancellation Letter (with Template)

An Account Cancellation Letter is a formal request sent to a bank asking that they close your current account and revoke your membership. It is a formal business letter that can serve as a paper trail should anything go wrong during your account cancellation.

When closing a bank account, you don’t have to sit in worry, hoping that the bank does everything correctly. You can ensure they have all the information they need to close your account by sending a well-written, detailed account cancellation letter.

If you wish to close an account, read the tips, templates, and samples below to find out the best way to do it.

Emptying Your Account Vs. Fund Transfer

If your account has money in it when you apply to close it, you may choose to empty it yourself or request the bank to transfer your funds. These are two different letters, both of which should indicate your choice. Did you empty your account or would you like the bank to do it? When and to where would you like your funds transferred?

When requesting a fund transfer, be sure to include the following details:

  • The account number and name of holder of the account you are closing
  • The amount you would like transferred
  • A transfer-by date
  • The account number and name of holder of the account in to which you would like the funds transferred
  • An authorizing signature
  • Your contact information

Tips for a Writing an Account Cancellation Letter

In many banks, an Account Cancellation Letter is all you will need to close your current account, which means you need to be as detailed as possible. In the first paragraph, provide the reader with all the data they need to locate your account. Give them all the information they need to close your account successfully, in the subsequent paragraphs to avoid any back and forth. Closing an account should be easy to do with the following tips and considerations:

  • Be Direct. A cancellation letter is not the place to be vague, else you will never get the job done. Let the reader know from the word go that you would like your account closed, when you would want it done, and any special instructions to go with the closure.
  • Be Polite. Most banks operate very efficiently and a simple request will get the job done most of the time. If you are working on a deadline, let the reader know in a polite way. Generally, give them all the information they need to do their job then let them do it.
  • Attach Necessary Documents. If you were required to fill out any documents, mention them in the body of your letter and send them to your reader. You can also attach other documents like your identification card, as directed by the bank.
  • Provide a Signature. Always go with a handwritten signature, unless the bank indicates otherwise.
  • Verify. Always ask the reader to verify the account closure by a set date.

Account Cancellation Letter Format

{Date}

{Recipient’s Name}

{Bank Name}

{Bank Address}

{City, State, Zip Code}

Re: Account Cancellation

Dear {Mr./Mrs./Ms. Last Name},

I am writing to request that you cancel the {type of account} account {account number} by {expected date}. Please send the remaining funds to the following account, {account number} and reject any future transaction requests for this account.

Once you’ve cancelled the account, please send me confirmation that it is closed at {contact information}. Feel free to contact me if you have any questions.

Sincerely,

{Your Name}

{Your Signature}

Sample Authorization Letter to Close Bank Account

27 February 2031

Renee Wilson

Trinity Bank of Texas

300 Druid Road

Houston, TX 74809

Re: Account Closure Authorization

Dear Mrs. Wilson,

I am writing to authorize that my account 2341/TBT at Trinity Bank of Texas, be closed effective 1 March 2031. I will be moving out of state, and according to your back manager, you don’t offer your banking services outside Texas.

I have transferred all the funds from said account and cleared all my dues, so there is no fund transfer required. I would appreciate it if you send me a confirmation at stellarichards@email.com by 1 March 2031 as I will be travelling on 3 March 2031.

I have attached the necessary documents, which are all filled. Please contact me at the above email if you have any questions.

Thank you for your prompt attention to this matter.

Sincerely,

Stella Richards

Sample Letter to Close Bank Account and Transfer Funds

27 February 2031

Philip Elsberry

National Bank of New York

201 First Avenue

New York City, NY 09008

Re: Closing Back Account 90/NBNY/W and Fund Transfer

Dear Mr. Elsberry,

I am writing to request that you close my bank account, account 90/NBNY/W, which I have held for th last 6 years. I have already filled out the formal application, which I have attached, along with all the relevant supporting documents. In addition to closing the account, I would like you to transfer the remaining funds to the following account:

A/c No: 4535/PLB/3

A/c Holder’s Name: Tilly Johnson

A/C Type: Savings Account

Kindly process my request by 1 March 2031 as I have urgent plans for the stated amount. If you have any question, please contact me at tillyjohnson@email.com,

Thank you for your prompt attention to this matter.

Sincerely,

Tilly Johnson

Sample Membership Cancellation Letter

27 February 2031

Ophelia Banks

Patrons United Bank

700 Killian Road

Jersey City, NJ 09901

Re: Membership Cancellation

Dear Mrs. Banks,

I am writing to request that you cancel my Silver Card bank membership at Patrons United Bank, effective immediately. I have enjoyed my 6 years at the club but will be moving out of state and no longer require the membership. At the advice of the bank manager, I have filled and attached all the cancellation forms available on your website.

In regard to the cancellation, I would also like you to stop all membership payments to the club and refund my membership fee to AC 3213PUB.

If you have any questions regarding this matter, contact me at joerueben@email.com.

Thank you for your time and consideration.

Sincerely,

Joe Rueben

Account Cancellation Letter (Word Template)

Account Cancellation Letter (Word Template)

Key Takeaways

Banks will usually have different procedures for closing a bank account, with many requiring that you send in an Account Cancellation Letter. If this is true for you, a hand-signed document can help prevent any errors or complications during the closure process. Make sure to include all the necessary details, use a formal tone, and maintain a copy of the letter for your records.

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